Promivo
How we work
An agreed scope, clear review stages and materials prepared for their intended use.
A good project starts with simple agreements: why it is needed, what it includes and who approves each stage. This process is the starting point; the details depend on the type of work.
Working together / from idea to delivery
How we work with you
Five stages that make decisions clear. Know what we need and what comes next.
Enquiry
Tell us what needs to change.
Tell us what you need and how we can reach you. Choose a service if you know it, or describe the problem. A link to your current site or examples of existing materials help begin the discussion.
Starting point: a short description of the need.
Discovery
Choose the right scope.
We ask about the audience, objective, requirements and resources. We establish which materials are ready, which connections must be retained and who approves the work. If discovery is needed before a reliable quotation, we explain why.
Outcome: a shared understanding of the task.
Proposal and plan
Know what the project includes.
We set out the scope, exclusions, pricing arrangements, dependencies and schedule. Design costs are separated from print, media spend, licences and other external charges. The feedback process is agreed before starting.
Before starting: agreed scope and terms.
Creation and approval
Watch the idea take shape.
Work is prepared in agreed stages. You receive material to review and a clear account of the decisions needed. Feedback is collected to avoid conflicting versions. Changes that expand the scope are agreed before the extra work begins.
Decisions: clear versions and consolidated feedback.
Handover
Ready for the next step.
We deliver agreed files, launch the website or release an order to production after the appropriate approval. Website handover includes editing guidance. Any ongoing support is defined separately.
At handover: assets and their agreed use.
What makes the process easier
- One person coordinating and approving feedback.
- Final copy and source materials with information about usage rights.
- Event or publication dates raised at the beginning.
- A clearly identified version approved for launch or production.
Good to know
A few useful answers.
Planning the scope or preparing your materials? These answers will help you get started.
Ask usWhen can you prepare a proposal?
Once the scope and information needed to quote are clear. If material or technical requirements are missing, we identify them during the conversation.
Who should approve the work?
Ideally one nominated contact who gathers decision-makers’ feedback. This helps keep versions and approval stages clear.
What if the scope changes?
Work outside the agreement needs confirmation of cost and timing before it is performed. The proposal explains the charging approach.
Does handover end the collaboration?
It may close one commission or begin separately agreed support. Website care, new formats and further publications require a confirmed scope.